Job Description – Administrative Assistant

Flavours of Scotland | Edinburgh Office

Position: Administrative Assistant
Location: Edinburgh
Hours: Full Time
Salary: From £32,000 per annum, dependent on experience

About The Role

Flavours of Scotland is looking for an organised, enthusiastic and reliable Administrative Assistant to join our growing team at our Edinburgh office.

As our business continues to expand across Scotland, we are looking for someone to provide essential administrative support across our portfolio of hospitality, retail, food and tourism businesses.

Working closely with the wider management team, you will help ensure the smooth running of our office and provide administrative support to our various business operations and locations.

This is an excellent opportunity for someone who enjoys a varied role, takes pride in keeping things organised and wants to be part of an ambitious and growing Scottish business.

Key Responsibilities

General Office Administration

  • Provide day-to-day administrative support to the Edinburgh office.

  • Manage incoming telephone calls, emails and general correspondence.

  • Maintain organised filing systems, records and company documentation.

  • Prepare letters, reports, spreadsheets and other business documents.

  • Assist with photocopying, scanning, printing and general office duties.

  • Manage office supplies and coordinate orders where required.

Business & Operational Support

  • Provide administrative assistance to the group's various businesses and locations throughout Scotland.

  • Assist with the preparation and organisation of contracts, agreements and business documentation.

  • Maintain company records, databases and contact lists.

  • Assist with invoice processing, expenses and general financial administration.

  • Liaise with suppliers, contractors, landlords and external business partners.

  • Help coordinate meetings, appointments and travel arrangements.

  • Assist with monitoring deadlines, outstanding paperwork and general business tasks.

Recruitment & HR Administration

  • Assist with advertising vacancies and coordinating recruitment.

  • Arrange interviews and communicate with prospective employees.

  • Prepare employment paperwork and maintain staff records.

  • Assist with onboarding new employees and organising relevant documentation.

  • Provide general administrative support to the HR function.

Marketing & Business Development Support

  • Assist with preparing promotional materials and business presentations.

  • Help coordinate marketing campaigns, events and business activities.

  • Update company information, documents and internal communications.

  • Provide administrative support for new openings, projects and business developments.

The Ideal Candidate

We are looking for someone who is proactive, approachable and exceptionally organised, with a positive attitude and the ability to manage a varied workload.

You will ideally have:

  • Previous experience in an administrative or office-based role.

  • Excellent organisational and time-management skills.

  • Strong written and verbal communication skills.

  • Good IT skills, particularly Microsoft Word, Excel and Outlook.

  • Excellent attention to detail and accuracy.

  • A professional and friendly telephone manner.

  • The ability to prioritise tasks and work independently.

  • A flexible approach and willingness to help wherever needed.

  • A positive attitude and enthusiasm for working within a growing business.

Experience in hospitality, retail or a multi-site business would be advantageous but is not essential.

Working Arrangements

  • Full-time position based at our Edinburgh office.

  • Monday to Friday, with flexibility required occasionally to support business needs.

  • Some travel to other company locations may be required from time to time.

  • A varied role supporting different departments and businesses within the group.

What We Offer

  • Salary from £28,000 per annum, dependent on experience.

  • The opportunity to join an ambitious and expanding Scottish business.

  • A friendly and supportive working environment.

  • Exposure to a diverse range of hospitality, retail and tourism businesses.

  • Opportunities for training and professional development.

  • The opportunity to take on additional responsibilities as the business grows.

  • The chance to play an important part in the development of Flavours of Scotland.

Join Our Team

Flavours of Scotland is bringing together some of the best of Scottish hospitality, food, drink and retail, with exciting plans for further expansion across Scotland.

We are looking for someone who wants to be part of that journey and play a key role behind the scenes in helping our businesses succeed.

If you are organised, enthusiastic and enjoy making things happen, we would love to hear from you.

To apply:

Please submit your CV and a covering letter outlining your experience and why you would be suited to this position to oliver@flavoursofscotland.com