Job Description – Executive Assistant to the Managing PartneR

Hours: Full Time

Based: Edinburgh

Salary: Generous salary, dependent on experience

About The Role

Flavours of Scotland is seeking an exceptional, highly organised and proactive Executive Assistant to provide direct support to the Managing Partner across a growing portfolio of hospitality, retail, food and tourism businesses throughout Scotland.

This is a varied, fast-paced and exciting role for someone who thrives in a dynamic business environment, enjoys being at the heart of decision-making and can confidently manage multiple priorities.

Working closely with the Managing Partner, you will play a key role in ensuring the smooth running of day-to-day business operations, coordinating projects, managing communications and providing high-level administrative and organisational support.

The successful candidate will become a trusted right-hand person to the Managing Partner, helping drive the business forward and ensuring that important priorities, meetings and projects are delivered efficiently.

This is much more than a traditional PA role. It is an opportunity to become involved in the development and growth of an ambitious Scottish hospitality group.

Key Responsibilities

Executive & Personal Support

  • Provide comprehensive executive assistance to the Managing Partner.

  • Manage a busy and frequently changing diary, coordinating meetings, appointments and commitments.

  • Organise domestic travel, accommodation and itineraries throughout Scotland and beyond.

  • Prepare meeting agendas, take minutes and follow up on agreed actions.

  • Handle confidential business and personal correspondence with professionalism and discretion.

  • Act as a key point of contact for internal teams, business partners and external stakeholders.

Business Administration & Coordination

  • Assist with the day-to-day coordination of multiple businesses and operating locations.

  • Prepare reports, presentations, documents and business correspondence.

  • Support the preparation of contracts, agreements, proposals and other business documentation.

  • Maintain organised records, filing systems and company information.

  • Assist with invoices, expenses, budgets and general financial administration.

  • Coordinate communications between management, operational teams, suppliers and partners.

Project Management & Business Development

  • Assist in coordinating new business openings, refurbishments and development projects.

  • Monitor project deadlines, milestones and outstanding actions.

  • Liaise with contractors, suppliers, landlords, professional advisers and business partners.

  • Support recruitment, marketing and promotional activities where required.

  • Research opportunities, prepare information and assist with new business initiatives.

  • Ensure important tasks and projects remain on track.

Travel & Operational Support

  • Regularly travel to the group's various locations and businesses throughout Scotland.

  • Attend meetings, site visits and occasional business events alongside the Managing Partner.

  • Provide practical support during new openings, events and key business activities.

  • Build relationships with management teams and understand the operational requirements of each business.

The Ideal Candidate

We are looking for someone who is exceptionally organised, commercially aware and naturally takes ownership of getting things done.

You will ideally have:

  • Excellent organisational and time-management skills.

  • Outstanding written and verbal communication skills.

  • Knowledge of the Hospitality industry.

  • Strong IT skills, including Microsoft Office, Word, Excel, PowerPoint and Outlook.

  • The ability to manage competing priorities and work under pressure.

  • Excellent attention to detail and a proactive approach to problem-solving.

  • Confidence communicating with senior management, business partners and external organisations.

  • The ability to handle sensitive information with complete confidentiality.

  • Willingness to travel regularly throughout Scotland.

Experience within hospitality, retail, tourism or a multi-site business would be advantageous, although not essential.

Working Arrangements

  • Location: Edinburgh, with regular travel to other sites throughout Scotland.

  • Hours: Full time.

  • Flexibility: This role requires a flexible approach to working hours, including occasional evenings, weekends and overnight stays when business requirements dictate.

  • Travel: Regular travel between the group's various locations and projects.

The successful candidate must be comfortable working in a role where priorities can change quickly and where no two days are necessarily the same.

What We Offer

  • A generous and competitive salary, reflecting experience and ability.

  • A senior position within an ambitious and expanding Scottish business.

  • Exposure to a diverse portfolio of hospitality, retail and tourism ventures.

  • Significant opportunities for personal and professional development.

  • A varied role with genuine responsibility and involvement in business decisions.

  • A range of benefits including travel perks, healthcare and more.

  • A supportive, entrepreneurial and ambitious working environment.

An Exciting Opportunity

Flavours of Scotland is building something special, bringing together exceptional Scottish hospitality, food, drink, retail and tourism experiences.

We are looking for someone who shares our ambition, enjoys a challenge and wants to play an important role in the journey ahead.

If you are resourceful, driven, discreet and enjoy being one step ahead, we would love to hear from you.

To apply:

Please submit your CV and a covering letter outlining your experience and why you would be suited to this position to oliver@flavoursofscotland.com